AI Policies

Cigarskruie: Journal of Educational and Islamic Research recognizes the transformative potential of Artificial Intelligence (AI) in scholarly publishing. From improving language clarity to facilitating data analysis and automating content creation, AI tools can benefit authors and enhance productivity. However, their use must be carefully managed to uphold academic integrity, originality, transparency, and accountability.

This policy outlines the journal's position on the ethical and responsible use of AI tools in author guidelines. It aims to provide clear boundaries, prevent misunderstandings, and align with the Committee on Publication Ethics (COPE) 's Core Practices and discussion documents on AI in decision-making.

Definition of AI Tools

For this policy, AI tools refer to digital systems, platforms, or software that use artificial intelligence techniques, such as machine learning (ML), natural language processing (NLP), and deep learning, to generate, analyze, translate, summarize, or modify textual, numerical, visual, or audio data in a research context.

Examples include, but are not limited to:

Generative AI tools such as ChatGPT, Gemini, Claude, Agnes AI, and other large language models (LLMs). Writing and grammar tools such as Grammarly, DeepL Write, and Quillbot. AI-based data analysis and visualization software are used to create images, graphs, or statistical models. AI powers literature review and citation generators.

Acceptable Use of AI Tools

Authors may use AI tools for specific purposes if the following conditions are met:

Permissible Uses:

Grammar checking, spelling, and punctuation correction,
Improving linguistic clarity, style, and tone;
Formatting references and citations;
Conducting initial literature searches, supporting, but not replacing, statistical analysis or modeling;
Generating basic visual aids or illustrations (if ethically sourced and reviewed). Maximum Turnitin result on AI writing detection: 20%. Authors are required to adjust their manuscripts if the results exceed 20%.

Restricted Uses

AI tools must not be used to:

Generate entire manuscripts or substantial portions of original content without proper attribution and critical review;
Fabricate or falsify data, images, or findings;
Translate texts without human verification;
Automatically summarize or rephrase published works in a way that constitutes plagiarism;
Create content that infringes on copyright or reproduces identifiable materials from third parties without permission.

Responsibilities of Authors

Authors are solely responsible for all content submitted to the journal. This includes content created or modified using AI tools. Authors must:

Verify the accuracy, originality, and reliability of all AI-assisted content
Ensure the absence of plagiarism, bias, factual errors, or hallucinations
Attribute any external data, sources, or identifiable materials used or suggested by AI
Accept full responsibility for any errors, omissions, or ethical breaches resulting from AI-assisted work
Review and critically edit all outputs from AI tools to ensure they meet scholarly and disciplinary standards.

Authorship and AI

AI tools cannot be credited as authors or co-authors. Authorship is limited to individuals who have made substantial contributions to the conception, design, execution, or interpretation of the research and can be held accountable for its content. Including AI tools in the list of authors, author notes, or author contribution statements is strictly prohibited and may result in desk rejection or retraction.

Disclosure Requirements:

Authors must provide full and transparent disclosure if AI tools were used beyond permissible uses. Disclosure must include:

The name, version, and developer or provider of the AI tool used.
A clear description of the purpose and extent of its use.
A statement confirming that the authors reviewed and take responsibility for all AI-assisted content.

Location of Disclosure in Manuscripts.

Depending on how the AI tools were used, the disclosure must appear in one or more of the following author guidelines:

Methods Section:

If the tool contributed to data analysis, figure generation, coding, or other parts of the research methodology.

Acknowledgments Section:

If the tool was used to improve writing quality, translation, or formatting.

Dedicated Statement Section:

Authors are strongly encouraged to include a separate section titled "Declaration of AI Tool Usage" with language such as: "During the preparation of this manuscript, the authors used [insert AI tool name (version, and developer)] for [provide a clear description of the purposes and the extent of its use]. All AI-generated outputs were critically reviewed and thoroughly edited by the authors to ensure factual accuracy, clarity of expression, and compliance with academic standards. The authors take full responsibility for the integrity and content of this manuscript."

Editorial and Peer Review Oversight

Editors and peer reviewers will evaluate AI disclosures as part of the manuscript's ethical and methodological assessment. If undisclosed or inappropriate AI use is suspected, the editorial office may request clarification or revision from the authors, reject the manuscript, refer the case to the institution, or initiate a formal investigation if misconduct is suspected. Cigarskruie: Journal of Educational and Islamic Research will not rely solely on automated detection software to assess the origin of content. All assessments will involve human oversight and direct communication with authors.

Consequences of Non-Compliance

Failure to comply with this policy may result in:

Rejection of the manuscript at any stage of review
Retraction of the article after publication
Notification of the author's institution in cases of suspected misconduct
Banning future submissions by the author if misuse is severe or repeated
Appeals and Dispute Resolution

If an author disputes an editorial decision related to AI usage, they may submit a formal written appeal to the Editor-in-Chief. The appeal must clearly explain the nature of the disagreement, include evidence supporting the claim, and reference this policy. An internal ethics panel will review appeals or, if necessary, refer them to an independent COPE consultant. The Editorial Team of Cigarskruie: Journal of Educational and Islamic Research does not use AI tools to make autonomous editorial or peer-review decisions. Any future use of AI by the editorial team will be disclosed transparently and will always involve human verification and final decision-making.

Policy Updates and Author Guidance

As AI technologies evolve, this policy will be reviewed and updated regularly to reflect new risks, benefits, and community standards. Authors are advised to consult this policy before submitting a manuscript and to contact the editorial office if unsure whether their use of AI tools is compliant. Cigarskruie: Journal of Educational and Islamic Research encourages authors to embrace responsible innovation and remain committed to upholding the principles of ethical research and publication.

Ethical Framework and References:

This policy is based on the ethical guidelines and recommendations of the Committee on Publication Ethics (COPE). Authors are expected to adhere to these standards as a condition of submission to the Cigarskruie: Journal of Educational and Islamic Research.

References

COPE position: Authorship and AI tools

COPE Focus: Artificial intelligence

COPE: Artificial intelligence and peer review (seminar)

COPE discussion: AI in editorial decision-making

COPE case: Reviewer suspects AI use by an author

COPE ethical guidelines for peer reviewers

ICMJE: Defining the role of authors and contributors (AI disclosure)

ICMJE: Updated Recommendations (May 2023) — includes AI guidance

ICMJE Recommendations (PDF)

WAME recommendations: Chatbots, Generative AI, and Scholarly Manuscripts

WAME Policies index (includes AI & chatbots)